Simplifying License Renewals with Co-Terming: Why It Matters
Managing licenses and subscriptions can be a constant headache. Juggling different renewal dates, dealing with various contracts, and keeping everything aligned with budget cycles can become time-consuming and frustrating.
The confusion and hassle of it all not only consume your day-to-day life but also risk disrupting your entire operation if something gets overlooked.
Co-terming is a powerful solution—aligning your renewals to a single date simplifies the process, saving you time, reducing stress, and keeping your systems running smoothly.
What Is Co-Terming?
Co-terming—sometimes called coterm, or co-termination—is the process of aligning the renewal dates of your licenses and subscriptions to a single date.
Instead of managing multiple renewal cycles throughout the year, co-terming allows you to consolidate them into one, making the entire process more manageable and efficient. This strategic approach simplifies your license management, reduces the risk of missed renewals, and ensures that your systems remain up to date without the hassle of juggling different contracts.
The Benefits of Co-Terming
- Streamlined Budget Planning
With co-terming, you only need to plan for one renewal date. This simplifies budget forecasting and ensures you’re always prepared when renewal time comes around. No more scrambling to find funds at various times of the year; co-terming lets you consolidate your financial planning, reducing stress and avoiding unexpected costs. - Reduced Procurement Cycles
Handling renewals for multiple licenses can be time-consuming. Co-terming allows you to align all your renewals, reducing the frequency of procurement cycles. This means less time spent on paperwork and more time focusing on what matters—your business. - Minimized Risk of Expiration
Missed renewals can lead to downtime, security risks, and other issues that disrupt your operations. By co-terming, you reduce the risk of accidentally letting a license expire. Everything renews at once, ensuring continuity and keeping your systems up to date. - Simplified Management
Imagine managing a single renewal date instead of juggling multiple ones. Co-terming makes keeping track of your licenses easier, so you’re always in control. This simplification can also enhance your team’s productivity, as they spend less time on administrative tasks and more on strategic initiatives.
Partnering with Co-Terming Pros
While the benefits of co-terming are clear, finding a partner who truly understands the complexities can be challenging. Most IT partners are resellers focused on moving products rather than optimizing your license management. But a partner specializing in co-terming puts your best interests at the forefront. They take the time to understand your unique needs, helping you choose the best renewal dates, negotiating contracts, and ensuring all your licenses are aligned correctly.
With the right partner, you’ll maximize your budget and minimize operational headaches, and you'll ensure your systems stay in top shape without any disruptions.
Microsoft Licensing Expertise from HBS
Navigating Microsoft’s complex licensing can be especially challenging. With various licensing options, changing terms, and the risk of over or under-licensing—some research suggests 44% of Office 365 licenses are underused —it’s easy to feel overwhelmed. That’s where HBS expertise comes in.
At HBS, we make Microsoft licensing as simple and stress-free as possible. We automatically co-term any additional Microsoft cloud licenses, ensuring they all share the same end date. This means no more juggling multiple renewal dates—everything aligns seamlessly.
To further ease the process, we’ve automated our Microsoft cloud license renewals. Our system sends out 60, 30, and 7-day renewal reminders, giving you plenty of time to adjust your seat count or cancel subscriptions before invoicing. This proactive approach keeps you in control and prevents any last-minute surprises.
But we don’t stop there. As part of our commitment to optimizing your licensing investment, HBS offers free Microsoft Licensing Reviews with every renewal. These reviews help ensure you’re only paying for what you need, maximizing your budget while supporting your business goals.
Is It Time to Co-Term Your Licenses?
If you find your renewal cycles too time-consuming or challenging to manage, consider co-terming. Working with a technology partner like HBS, you can establish a renewal date that aligns with your budget cycles and operational needs, making your license management more efficient and hassle-free.
Co-terming is more than just a convenience; it’s a strategic move that can save you time, money, and effort. By bringing all your licenses under one renewal date, you can focus on growing your business instead of getting bogged down by administrative tasks.
Ready to simplify your license renewals? Let’s talk about how co-terming can work for you. Whether you're looking to co-term your current licenses or want to explore your options, our team is here to help.
